Frequently Asked Questions for Editors

The PoolText is an online platform facilitating the academic publishing process in medicine, dentistry & health science. PoolText brings researchers and journal editors together on the same platform to increase the mutual cooperation in academic publication. The core aim of this system is to enable the journal editors to have a proactive access to a diverse and citable articles to be submitted to their journals and to help the authors finding the most appropriate journal for their manuscripts to submit.

At PoolText, researchers from all around the world upload their unpublished manuscripts to the system with an aim to present them to the attention of the journal editors on the platform. Simply the platform brings a novel process to academic publishing with 3 pre-submission steps.

• Step 1: Researchers upload their unpublished manuscripts to the platform.
• Step 2: Journal editors could review the articles and invite the authors of whom articles they consider as a fit for their journal's content.
• Step 3: Authors decide on a journal and submit their work to that journal officially (via manuscript submission system on the journal website).

The advantages that the system will provide to your journal, will vary in accordance with your strategy of using the system. PoolText would help you to:

• Sustain and increase the total number, quality, or international diversity of the submissions you receive to your journal
• Reduce the editorial time by proactively inviting the articles reviewed via our tools and reports on PoolText
• Improve the overall awareness level your journal have among researchers

PoolText article reports for language, plagiarism, reference accuracy & actuality will also help you to review the articles on our platform and use your time much more effectively while inviting the best-fit articles to your journal's strategy.

PoolText is a platform providing free and paid services to the journal editors around the world.

After registering to PoolText you will instantly get free subscription to use the platform with its full features for 1 month or until you get 3 articles from the system. Within this period, we will provide you with the experience that Pooltext would offer for the long term and have you see the great benefits that our platform would bring to your journal.

After the free subscription period, we will offer you a yearly subscription plan tailored particularly for your needs enabling you to get the maximum benefit from PoolText. With more usage you have during the free subscription period, price in your special subscription plan will go down. So, more usage in the free subscription period would result with a lower per article price you will get in your yearly subscription plan.

For further details please contact us via contact@pooltext.com

No, the PoolText does not carry out publishing activity and it is an independent system which does not have any relation with any publishing company. After you join PoolText, your cooperation with your current publisher will continue and you may also use your publishing system available.

No, the PoolText is a completely different system from current publishing systems and it does not offer any publishing service.

Yes, the editors who have joined the PoolText system may continue to use all systems that they have been currently using. The authors of manuscripts to which you have invited at PoolText will continue to use the manuscript submission system at the website of your journal as usual.

Yes, the manuscripts outside PoolText will also continue to be submitted to your journal as always.

No, the PoolText is a completely independent system and you do not need to make any modification or integration on any of your systems and services available.

PoolText also has indexing services in its portfolio. The journals which have joined the PoolText system will be listed in the "PoolText SJD (Scientific Journals Directory)"

The manuscripts which:

• have not been published in any journal previously
• have not been put in an order to be published in any journal at the time it is uploaded to the PoolText system,
• have not been submitted to any journal at the time it is uploaded to the PoolText system,
• will not be submitted to any journal as long as it is listed at the PoolText system, are accepted as the "unpublished" manuscripts,

In short, each author who has uploaded a manuscript to the system (such as submitting to any journal despite the fact that the PoolText is not a scientific journal) shall obey the ethical rules.

If you are authorized to open an account on the behalf of your journal, please see the editor guidelines from https://www.pooltext.com/policies/editor-guidelines to get necessary information and the processes for registration.

It may be due to following reasons:

• The mail sent to the e-mail address you used while registering to your account may go to junk/spam folder in your email.
• If you are able to enter the system with your e-mail address and password that you have set previously, this means that your account has been verified.
• It is important that e-mail address used in your application to be one of the e-mail addresses displayed on your journal website (at the pages such as contact, editorial board, etc.). In the cases that your e-mail address conflicts with the e-mail address(es) displayed on your website, the verification of your account may be delayed.
• In such cases, we send new email(s) which will help us to understand whether the email address used in the application really belongs to journal editor or not. As these emails may sometimes drop into the junk/spam folder in your account, we advise you to control these folders too.
• As each editorial account application and journal information of editor who has made the application is thoroughly reviewed, the account verifications would take some time. At those times when we have significant increases in the number of account applications, delays would occur.

When you send an invitation to a manuscript, the journal info that you have given in the system are shared with the author of the manuscript and this will assist the author in deciding on the journal they prefer to submit their work. Therefore, completed & uptodate journal information will generate more submission to your journal. We strongly recommend you to make sure that you have entered all information accurately and completely to your profile.

The PoolText is an international system and our suggestion is to enter all information (where applicable) primarily in English and if applicable in other languages that you accept.

When you invite a manuscript on the system, you need to choose the type that you want this particular manuscript to be submitted to your journal. The list opened during this selection is the list of "accepted article types", which you have previously registered to the system. This will enable you to accept an article type uploaded to the system, in a different category that you prefer if necessary (for example; you may choose to accept a research article as a letter to the editor).

We suggest you to use the language that the manuscript you are reviewing is written. Same is valid while sending a note to the author. (for example; you should use English language for a manuscript written in English).

Yes. If you wish, you may write notes to the authors of the manuscript. These notes written to the author while sending an invitation increase the number of submissions journals get.

Yes, you may add the manuscripts in the system into your "pinned articles (read later)" list in order to review and read them later and you may access these manuscripts from the "pinned articles (read later)" section anytime.

It is a feature allowing for sending the notices, news and updates related to your journal to the authors registered to PoolText. By making monthly announcements, you will be able to improve the awareness your journal have among member authors. The guidance and rules for using the announcement feature are below.

Accepted Content Types

• New issue: Announcement on new and upcoming issue of your journal
• Call for papers: Call for papers for your new issue
• The most popular article: The most popular article in the last issue of your journal
• Editor's choice: Your selection of one of the best writing and most compelling article recently published in your journal
• Call for participation: Announcement for a congress, conference or a meeting
• Call for abstracts: Call for abstracts for a congress, conference or a meeting
• Journal updates: Any update regarding indexing services, accepted manuscript type, submission/publication/membership fee, journal web address, journal impact factor, new editor/editor-in-chief, online submission/review system, etc.
• New journal announcement

In the "Journal announcements" section, please do not share,

• Any personal information belonging to you or others, wrong or deceptive information about your journal or another journal or company and aggressive, sexually explicit, illegal and immoral contents or the contents which may disturb others.
• Any content or website containing any advertising, solicitation for goods, services or funds or solicitation for others to become members of any enterprise or organisation without the express written permission of PoolText.
• Any content containing third party copyright materials and intellectual property rights.
• Any content shown in this website (including articles)

Your post will be not published if it does not comply with these terms or content standards set out in our "Accepted Content Types". If your inconvenient post is published inadvertently, you shall solely assume all legal responsibilities in full and shall, in addition, indemnify the Company from the damages or loss so incurred, if any.

In order to review more papers and do job share, you may add other editors and co-editors of your journal to your journal profile. When you enter the emails of other people who you want to add to the team, relevant individual will become a member of your team by confirming the email to be sent to him/her.

Yes, you may add the manuscripts in the system into your "pinned articles (read later)" list in order to review and read them later and you may access these manuscripts from the "pinned articles (read later)" section anytime.

It is a feature allowing for sending the notices, news and updates related to your journal to the authors registered to PoolText. By making monthly announcements, you will be able to improve the awareness your journal have among member authors. The guidance and rules for using the announcement feature are below.

Accepted Content Types

• New issue: Announcement on new and upcoming issue of your journal
• Call for papers: Call for papers for your new issue
• The most popular article: The most popular article in the last issue of your journal
• Editor's choice: Your selection of one of the best writing and most compelling article recently published in your journal
• Call for participation: Announcement for a congress, conference or a meeting
• Call for abstracts: Call for abstracts for a congress, conference or a meeting
• Journal updates: Any update regarding indexing services, accepted manuscript type, submission/publication/membership fee, journal web address, journal impact factor, new editor/editor-in-chief, online submission/review system, etc.
• New journal announcement

In the "Journal announcements" section, please do not share,

• Any personal information belonging to you or others, wrong or deceptive information about your journal or another journal or company and aggressive, sexually explicit, illegal and immoral contents or the contents which may disturb others.
• Any content or website containing any advertising, solicitation for goods, services or funds or solicitation for others to become members of any enterprise or organisation without the express written permission of PoolText.
• Any content containing third party copyright materials and intellectual property rights.
• Any content shown in this website (including articles)

Your post will be not published if it does not comply with these terms or content standards set out in our "Accepted Content Types". If your inconvenient post is published inadvertently, you shall solely assume all legal responsibilities in full and shall, in addition, indemnify the Company from the damages or loss so incurred, if any.

In order to review more papers and do job share, you may add other editors and co-editors of your journal to your journal profile. When you enter the emails of other people who you want to add to the team, relevant individual will become a member of your team by confirming the email to be sent to him/her.

For the journals which are publishing in more than one scientific field, adding the experts of that field to your journal's editor team will enable you to accept right articles. The job share that you will do in the editorial team will increase your efficiency and success.

You determine the authorities of every individual in the editorial team. If you wish, the he/she may accept an article on the behalf of your journal or may be assigned as consultant/advisor in your team.

You may submit the manuscript that you choose to your advisor and you may take his/her opinion over the system or your advisor may send a manuscript that he/she likes to you. Other team members may suggest a manuscript to each other or exchange their opinions, if they wish.

The invitation you have sent to a manuscript at PoolText refers that this manuscript may be taken into consideration in case it is submitted to your journal officially.

No, the invitation to a manuscript does not mean that you have accepted this paper for publication and of course, the manuscript may be rejected by your journal at the end of your editorial process.

Yes, definitely. The system reminds the authors what the invitation sent to their articles by the editors means clearly.

Yes. If the author receives an invitation from your journal and decides to submit to your journal, he/she is liable for obeying all rules of your journal (including manuscript submission rules e.g. article format, editing the reference, fees).

The author who edits his/her manuscript in accordance with the submission rules of your journal submits his/her manuscript over the manuscript submission system available at the website of your journal.

At the moment that you send an invitation to a manuscript, the system instantly notifies the relevant author about your approval via email, sms, and system notifications.

A manuscript would receive invitations from more than one journal on our platform. With more invitations, authors will upload more manuscripts which eventually increases the number of available manuscripts for the journal editors to invite on our platform.

The author receiving invitations from more than one journals decides on one of the journals to submit their manuscript according to their aim and purpose at that point in time.

When the author decides on a journal to submit his/her manuscript, the system automatically assigns a unique number (PPID) to the article and inform the relevant editor via e-mail and system notification.

If the editor sees the PPID number next to the title of a manuscript in the list of invited manuscripts, this means that relevant manuscript has preferred his/her journal to be submitted.

No, the invitations cannot be withdrawn.

You may see the list of your invited manuscripts in the "approved articles" section of your account.

You may know that by checking the list of manuscript titles at the "approved articles" section on PoolText or searching the PPID number written above the article title sent by the author to your journal on PoolText system.

We recommend you to send as many invitations as you can regardless of the number of submissions as eventually, the invitations will improve the awareness your journal among researchers and consequently increase the number of submitted manuscripts to your journal.

We also recommend you to write a note to the invitations while sending them to the authors as it definitely increases the selection rate for the journals on our platform.

You may also set new strategies for your journal such as increasing the number of indices that your journal is indexed, applying to credible indices, improving the appearance of the journal webpage.

When the author decides to submit his/her manuscript to a journal in the list of invited journals, he/she clicks on "SELECT" button next to the title of that journal in the relevant list. A unique and journal-specific number automatically created by the system as a result of this click is called as PPID. The PPID number is the number that the author will use when he/she submits his/her manuscript to the relevant journal.

After it is created in the system, the PPID may be seen by both author (next to the title of the journal that he/she has selected in the list of invited journals) and editors (next to the title of the manuscript in the list of manuscripts that he/she has invited).

The author writes the PPID number above the title of the article and then submits it to your journal.

It indicates that the relevant manuscript is invited by you or your co-editors on PoolText.

It helps to prevent a manuscript from be submitted to more than one journals.

The author may not change the decided journal for a specific period (7 days) after obtaining the PPID number. At the end of this period, he/she is able to choose a new journal and receive a new PPID number. In this case, the PPID number displayed at the screen of the previous journal is deleted. And, the editors of the relevant journals are notified via email (to the editors of the journal which are both canceled and newly selected).

The period for listing the manuscript in the system is maximum 90 days and the manuscript is removed from the system at the end of this period or when the author chooses any of invited journals.

If any journal editor reports an abuse for an article using "Report Abuse" button, the listing of the article will be suspended until a decision is made regarding the issue. In such a case, we contact with the corresponding author of the article and request an explanation. Until an explanation is received from the author resolving the issue the article will be suspended.

• If it has a content incompatible with the legal rules of your country,
• If it is contrary to the human or animal rights,
• If it has been published previously,
• If it has not been published previously but it is accepted by any journal and put into order for publishing,
• If the article is submitted to your journal while the article continues to be listed in the system,

In such a case, we contact with the corresponding author of the article and request an explanation. Until an explanation is received from the author resolving the issue the article will be suspended.

No, the authors may only see the articles uploaded by themselves in the system due to both ethical, legal and security concerns.

The editors may see the articles appropriate for the sub-category of their journals in the system. Therefore, accurately determining the sub-category of your journal in the system will increase the number of articles that you may review.